FLUX IT SOLUTIONS — EST. 2020 — ORLANDO, FL

Systems that keep up with your business.

We put AI and automation to work on the repetitive tasks slowing your team down, then build the dashboards, apps, and websites around them, so you can grow without adding headcount.

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WORK ORDER · KITCHENKAINo. FX-002
Busy households
"What's for dinner?" every night
  1. 01 Discover✓ pantry, family, week
  2. 02 Design✓ Chef Kai assistant
  3. 03 Build✓ web + Android app
  4. 04 Run✓ live users
  5. 05 Next order☐ yours
Read the case file →

Available Operations

AI and automation first, plus the dashboards, apps, and websites around them. Every service is proven on systems we've built and run ourselves.

01

AI Integration

Put AI to work on the busywork.
02

Workflow Automation

Stop doing the same task twice.
03

Dashboards & Reporting

See your business clearly.
04

Custom Apps & Software

Software that fits how you work.
05

Websites & E-commerce

A site that works as hard as you do.
06

Learning Platforms

Training that runs itself.
OPERATION 01

AI Integration

Put AI to work on the busywork.

Most teams already have the data. They just spend hours reading, sorting, and re-typing it. We build AI that does that work reliably, with confidence checks and a human in the loop where it matters.

What you get

  • AI assistants that answer questions and take actions on your own data
  • Document and email extraction into clean, structured records
  • Automatic categorizing and tagging of tickets, leads, products, or files
  • AI web research and data enrichment at scale
  • Microsoft Copilot set up safely, with guardrails your team understands

Great for: Teams buried in inboxes, forms, PDFs, and spreadsheets.

From our own builds COMPLETED EXAMPLE · AI DATA ENRICHMENT FirstFile Categorized and researched 30,000+ businesses in one month, at under a cent per record.
AI classificationAI researchAutomation
Read the case study → SOFT LAUNCH EXAMPLE · AI ASSISTANT KitchenKai A conversational assistant that reads and updates live pantry, recipe, and meal-plan data.
AI assistantWeb + AndroidPayments
Read the case study →
OPERATION 02

Workflow Automation

Stop doing the same task twice.

Every manual hand-off is a place where work slows down or slips. We map how work actually moves through your business, then automate the repetitive steps so it runs on its own.

What you get

  • Approvals, notifications, and hand-offs in Power Automate
  • Missed-call text-back, follow-up sequences, and review requests
  • Scheduled data pipelines that run daily with no one touching them
  • Integrations that keep your tools in sync
  • Alerts when something genuinely needs a person

Great for: Service businesses and growing teams running on copy-paste.

Packaged offer: the Flux Systems Framework, with a free missed-call audit →
From our own builds LIVE · CLIENT ZERO EXAMPLE · AUTOMATION SYSTEM Flux Systems Framework Missed calls, follow-ups, reviews, and invoices, automated and running live.
TwilioAutomationCRM
Read the case study → COMPLETED EXAMPLE · AUTOMATED PIPELINE FirstFile A daily pipeline that ingests, classifies, researches, and delivers with zero manual steps.
AI classificationAI researchAutomation
Read the case study →
OPERATION 03

Dashboards & Reporting

See your business clearly.

If your numbers live in a dozen spreadsheets, nobody trusts them. We clean up the data, connect the sources, and build dashboards your leaders actually check.

What you get

  • Power BI dashboards built around the decisions you make
  • Spreadsheet cleanup and consolidation into one source of truth
  • Reports that build themselves on a schedule
  • Clear KPI definitions so everyone reads the numbers the same way

Great for: Leaders who spend Monday mornings assembling reports.

From our own builds PILOT EXAMPLE · AUTOMATED REPORTING NazTrack Weekly entries roll up into a required annual report automatically, with an AI-written summary.
Web appReportingAI summaries
Read the case study →
OPERATION 04

Custom Apps & Software

Software that fits how you work.

When off-the-shelf tools force you into workarounds, we build what fits: from a quick Power App to a full web and mobile product.

What you get

  • Power Apps for internal forms, checklists, and trackers
  • Web and mobile apps with sign-in, subscriptions, and payments
  • Customer and partner portals
  • Internal tools that remove daily friction

Great for: Teams that have outgrown spreadsheets and templates.

From our own builds SOFT LAUNCH EXAMPLE · WEB + ANDROID APP KitchenKai A cross-platform app with AI, accounts, and payments, now in soft launch.
AI assistantWeb + AndroidPayments
Read the case study → PILOT EXAMPLE · INSTALLABLE WEB APP NazTrack Works on desktop and phone, with secure accounts for each organization.
Web appReportingAI summaries
Read the case study →
OPERATION 05

Websites & E-commerce

A site that works as hard as you do.

Fast, custom websites and storefronts that you own outright, with forms that land in your inbox or CRM, payments, and analytics built in.

What you get

  • Custom websites and landing pages
  • Storefronts for products that don't fit a template
  • Forms connected to your CRM and automations
  • Hosting and ongoing management, if you want it

Great for: Businesses that need more than a template site.

From our own builds LIVE EXAMPLE · CUSTOM STOREFRONT Novelled Knots Zone-by-zone color customization and maker-reviewed orders, live and managed by Flux.
Custom storefrontStripeAdmin panel
Read the case study →
OPERATION 06

Learning Platforms

Training that runs itself.

Training portals, LMS builds, and progress dashboards, built by Flux and paired with course design and delivery from our sister company, Torch & Loom: Learning & Development.

What you get

  • Training portals and lightweight LMS builds
  • Progress and completion dashboards
  • Automated enrollment, reminders, and certificates
  • Course design and live training through Torch & Loom L&D

Great for: Organizations onboarding and upskilling people at scale.

From our own builds SISTER COMPANY · TRAINING Torch & Loom: Learning & Development Course design, live training, and onboarding programs to pair with your platform. Visit L&D ↗

Go behind the scenes on the Dev Blog →

How We Work

STEP 01

Discover

A free call to learn where time is leaking and what "done" looks like for you.

STEP 02

Design

A clear plan: what we'll build, what it costs, and when you'll have it. No surprises.

STEP 03

Build

We build in short cycles and show you working pieces early, so you can steer.

STEP 04

Hand off & train

Documentation, training, and the keys. Your team owns it and knows how to use it.

Ways to Engage

Automation Audit

A focused review of your workflows, with the top quick wins mapped and priced. The easiest place to start.

 Build Project

A defined scope, timeline, and price for one system: an AI tool, automation, dashboard, app, or site.

 Managed Support

We host, monitor, and improve your systems month to month, so you never need an in-house tech person.

Operator Notes

pg. 1 rev 5

Builder first. Systems thinker. Long-term vision.

Flux IT Solutions is the IT studio of Torch & Loom. We design and build the systems behind your business: workflow automation, dashboards, custom apps, AI, and websites.

Every build is documented and handed over with training, so your team can actually use it. Need deeper training? Our sister company, Torch & Loom: Learning & Development, has you covered.

Flux is built and run by Matt Helms, founder of Torch & Loom, who has spent 15+ years designing training and building the systems behind it.

↳ We build it, document it, and hand you the keys.

Establish Contact

Tell us what's slowing your team down. The first call is free, with no obligation.

Start a Project

Automation, dashboards, apps & websites

 Automation Audit

Find the hours your team loses each week

 Partners

Agencies & consultants: build with us